Asana
For cross-functional teams who need instant task and project visibility without digging through boards and timelines.
6 min read
Updated February 2026
Overview
When work lives in Asana but questions fly around in chat, people spend more time searching for status updates than doing actual work. “Is the landing page done?” “What's Sarah working on this week?”—each question means someone has to stop, open Asana, find the answer, and relay it back.
The Asana integration lets your AI agent look up tasks, check project health, and surface workload data on demand. Team members and stakeholders get instant answers through conversation instead of navigating boards and timelines.
When to Enable This
- Project managers spend too much time fielding “What's the status of X?” questions
- Executives need a quick pulse on project health without sitting in on stand-ups
- Cross-functional teammates need task details from projects they don't actively monitor
Available Actions
| Action | Description |
|---|---|
| Get Task | Retrieve details for a specific task including status, assignee, and due date |
| Search Tasks | Find tasks by keyword, assignee, project, or completion status |
| Project Status | Get a summary of a project: completion rate, overdue tasks, and milestones |
| Workload | Show assigned tasks and upcoming deadlines for a specific team member |
Prerequisites
- An Asana account (Premium, Business, or Enterprise)
- A personal access token generated from your Asana account
- Read access to the workspaces and projects you want the agent to query
Setup Instructions
Step 1: Generate a Personal Access Token
- Go to Asana Developer Console
- Under Personal access tokens, click Create new token
- Name it “ChatSpark” and click Create token
- Copy the token immediately—it won't be shown again
Step 2: Enable in ChatSpark
- In ChatSpark, go to AI Actions
- Find Asana in the Library and click Enable
- Select the agent(s) that should have access
- Paste your personal access token
- Click Save
Configuration Fields
| Field | Description | Example |
|---|---|---|
| Access Token | Your Asana personal access token | 1/12345678... |
Testing Your Integration
After setup, open your AI agent and try these realistic queries:
- “What's the status of the Q3 Homepage Redesign task?”
- “Show me all overdue tasks in the Marketing Launch project”
- “How is the API Migration project going?”
- “What does Sarah have on her plate this week?”
Troubleshooting
401 Unauthorized
Personal access tokens can be revoked from the Asana Developer Console. Verify your token is still active and hasn't expired.
Tasks not found
The token inherits the permissions of the account that created it. If the account doesn't have access to a workspace or project, those tasks won't appear in search results.
Workload returns empty
Workload requires tasks to have an assignee and due date. If your team doesn't consistently assign tasks, results may be incomplete.